Agile IT Procurement – With Structure and Clear Goals

Integrated Approaches to Public IT Procurement: Early Supplier Involvement

For more than 15 years, MOWE has worked with early supplier involvement in the construction sector – bringing the right competencies together at the right time. This approach, known as “Integrated Construction”, has proven to create better alignment, fewer surprises, and more robust results. The same principles can significantly strengthen public IT procurements.

In this focused morning session, we explore how early involvement of suppliers can create a clear line of sight from business needs to tender strategy, contract framework, and subsequent implementation. The goal is to ensure that technology choices, collaboration models, and contractual conditions support each other from the very beginning rather than being treated as separate tracks.

Who is this event for?

This event is designed for professionals involved in public-sector IT procurements, including:

• Procurement and tendering specialists working with IT solutions
• Project and program managers responsible for business-critical IT initiatives
• Legal and contract managers engaged in drafting and negotiating IT contracts
• Business owners and product owners who must translate needs into viable IT tenders

What you will learn

Using experiences from integrated construction as a starting point, the session shows how early supplier involvement can:

• Create coherence between business needs, procurement strategy, and contract basis
• Support a smoother transition from tender to implementation
• Align expectations between customer and supplier from the outset

We pay particular attention to public tenders for IT solutions and the challenges that typically arise when the solution is business critical. These challenges often appear in:

• Needs clarification – how to refine and communicate what the organisation truly needs
• Market dialogue – how to use the market proactively without compromising tender integrity
• Requirements specification – how to balance detailed requirements with room for innovation
• Evaluation – how to assess offers so that quality, risk, and collaboration model are all considered
• Contracting – how to ensure that contractual frameworks support the desired way of working

Session format

The event is structured as a compact morning training session that combines presentation, discussion, and practical reflections. Participants are encouraged to relate the principles of early supplier involvement and integrated approaches to their own upcoming or ongoing IT procurements.

By the end of the session, you will have a clearer understanding of how integrated thinking and early supplier involvement can help you design tenders and contracts that actually support successful implementation of business-critical public IT solutions.